Almost without exception, every business relies on one or more computers – and therefore software – to operate. There are a number of important factors to be taken into consideration in choosing and using both operating systems and applications in order to remain efficient, safe and legal. It has become more important to exercise diligence in recent years because more software is downloaded from or hosted in the internet rather than being supplied on disks.
Contravening software copyright, by
Running software on more computers than you have licences for.
Running unauthorised (pirated) copies of software.
Running versions of software (such as that sold for home or educational use) for business purposes.
Loading spurious software which introduces malware to your computers, mobile devices and network.
Loading software which causes technical issues to your computer(s) such as slow running or incompatibility with the operating system or other applications.
Downloading large applications which use excessive bandwidth, resulting in slow internet or network traffic.
Using untested or not fit-for-purpose software which could affect the integrity of your business processes (for example, a faulty calculation engine delivering incorrect figures on spreadsheets).
Perform regular capacity testing on your storage, network and internet connections.
Consider using software as a service (SaaS) to facilitate management and correct usage including licensing, deployment and updates/patching. Ensure that your internet security software and firewalls are up to date and activated.
Get Safe Online's top tips...
Use only software that is fit for purpose in your business, and acquired and used legally.
Manage correct usage through training and monitoring.